Coffee Cup St Bede v.1

St. Bede's Vestry Meeting
June 20, 2011
6:30 p.m.

Present: Judith Beery, Melissa Leehan, Ann Moon, Martha Puryear, Rudy Buse, Ed Nordstrom, Father Murphy, Neil Heighberger

The senior warden, Ed Nordstrom, called the meeting to order. The meeting opened with prayer, scripture and a reading of The Mission Statement.

Minutes of the May meeting were approved on line.

Rector's Report: Father Murphy reported that Fania Martinez is now on board as the new Nursery Director and a background check is in progress. There is still a need for 2 other people for the Nursery and the Sunday school. In his report, Father Murphy reflected on his time at St. Bede's and thanked the Vestry for their service. There was some discussion of money for Father Murphy's sabbatical. Richard will be able to finalize his plans after his visit to the cardiologist in July. The entire sum will not be needed at one time. Rudy has met with Richard about the disbursement of funds and his advice was to wait to buy tickets until the end of the summer. Ed will check with the chancellor of the Diocese on using funds.

Senior Warden's Report: A motion was made by Judith and seconded by Neil to appoint Ann Moon to fill the Vestry term left vacant by Jim Derryberry's resignation. Motion passed.
Rudy reported for the finance committee. Finance Committee has discussed the Gift Acceptance Policy and proposed the following change: Memorial and other gifts ( and donations) to St. Bede's which are either not designated or designated for special purposes other than operating expenses, existing funds and projects previously approved by the Vestry shall be reviewed according to the Vestry's Gift Acceptance Policy. The date received, gift amount and any use restrictions accompanying such gifts, if any, shall be reported to the Vestry and kept in a permanent, written record. The motion was made by Judith and seconded by Neil to accept this revision. Motion passed. Rudy will prepare a book showing existing funds. The book will be kept up-to-date by the Office Manager.

Treasurer's Report: Rudy explained that the reason last month's budget shows $5000 more going out than coming in is payroll corrections made in the month of May. He said that Music salary, Payroll expenses and part time sexton items will all be over budget for the year due to errors that are now corrected. Outreach will have a large outlay in June and Altar Guild had a large outlay due to the new vestments.

Junior Warden: Neil reported for the Buildings and Grounds Committee. The irrigation system for the raised beds has an underground leak. An estimate for repair is $1300 involving the removal of asphalt. B&G has come up with an alternative approach that could be done in house using maintenance funds. Ed said to go ahead with the alternative plan. Rudy cautioned that German may need to be paid overtime. Father Richard will check on the timer.
B&G recommends that we develop a broad policy on memorial and other gifts that involve landscaping showing area where new planting are desired and what plants are appropriate and provide this information to anyone contemplating a landscape gift. Melissa made a motion that B&G develop such a policy. The motion was seconded by Ann M. and passed.
B&G proposed acquisition of a gift book to record information and locations of memorials and other gifts. This should be a permanent record of significant gifts of all kinds and should be available for inspection in the church. A criterion for inclusion was discussed. Vestry would like to see this investigated more by B&G.
The sound system in the church has been inspected by professionals and it is working as it should. No controls should be changed and the existing microphone should be worn directly under the speaker's chin.
An offer of a gift of an area rug was made to B&G. Neil moved that this gift be accepted. Ann M. seconded the motion. Motion failed.

Portfolios:

Children and Youth: Adrianne was commended for a successful Bible Camp. Things ran very smoothly with other groups finding alternative places to meet outside the church during the week.

Parish Life: Judith noted that donation plates are now being put out at events to help cover costs. She said to let all groups know. Rudy emphasized that any money collected will be credited to that committee's budget.

Spiritual Life: Martha brought greeting to St. Bede's from Bishop Schori from the American Cathedral in Paris.

Stewardship: Ann noted that next May will be the 50th anniversary of St. Bede's and asked that the Bishop be invited. Ed will do that.

Ann M. also brought up the money that is garnered from people using our St. Bede's card at Albertson's. So far this year, we have received $300. Ann M. will put a notice in the bulletin to make people aware that this program is still going on. She presented an idea for a shopping list tied to the program. It was decided that not enough people shop there to make this idea profitable.

New business: Ed noted the resignation of Jim Vandernaald from Stewardship and the Endowment Committee. Vestry should be thinking of a replacement.
Ed stated that the audit report was finished and nothing was amiss. Melissa made a motion to accept the report. Neil seconded the motion and it was passed.
Neil made a motion that Mother Madelynn's housing allowance be raised by $3000 during Richard's sabbatical. Judith seconded the motion and it passed.

Tom Woodward gave a presentation to the Vestry on the status of fundraising.

The meeting ended with a service of Holy Eucharist.

Respectfully submitted,
Sue Heighberger, clerk