Coffee Cup St Bede v.1

St. Bede's Vestry Meeting
April 18, 2011
6:00 p.m.

The meeting was called to order at 6:00 pm, with prayer offered by Father Murphy. Attending: Mother Madelynn, Ed Nordstrom, Sr. Warden, vestrypersons Jim Derryberry, Melissa Leehan, Ray Besing, Ann MacVicar, Judith Beery, Catherine Willmott, Martha Puryear, Treasurer Rudy Buse and guest, Karen Aubrey.

The minutes of March 28 were approved as presented (Derryberry/Leehan). The minutes of the April 5 special meeting with Bishop Vono were approved as presented (Leehan/Willmott).

Rector's Report: Sr. Warden Ed Nordstrom pointed out that the sabbatical plan for the Rector has potential associated costs of $15,000. Approximately $8,000 of which is available from existing funds. The vestry may have to find a way to raise the remaining amount to include potential supply clergy for the interim (July-October) and the priest-in-charge for Nov and Dec. Mother Madelynn pointed out that she is in conversation with Father Murphy and existing clergy to plan the schedule of coverage between July and October. A motion was made (Besing/Derryberry) to send Ed (and or Neil Heighberger), the treasurer, Rudy Buse and perhaps Karen Aubrey to the Diocese to discuss actual costs to St. Bede's and what the diocese would be able to contribute. A report of this meeting would be presented at the next Vestry meeting.

Treasurer's Report: Accepted as presented (Leehan/Derryberry)
• Adjustments have been made to Father Murphy's and Mother Madelynn's housing allowances for tax purposes. (Leehan/Besing)
• Check signers have been asked to sign signature cards for the new account (see March 28 minutes).
• Progress report on the B&G list (from March 28, 2011). The finance committee has recommended approval on items 2,3, and 6.; item 1 with modification; that item 4 be held until the gift policy is consistent; and item 5 is not approved, with the recommendation that the Vestry make decisions on a case by case basis.
• Temporary Receipts - this fund will be used to hold any undesignated gift when received with a report to the vestry following receipt of the gift. When anything is moved form that line item, Vestry approval is required.

Portfolios:
Building and Grounds: Jim Derryberry reported on a successful work day (April 16) with many participants - he suggested Vestry Kudos to all those who helped with the spring cleanup. There was no meeting this month, however, it has been noted that the parking lot light fixtures are getting knocked down. Jim is asking the line-painters if there is some way to paint the areas around the lights (esp. in the loop) to warn people away from them.
Children and Youth: Ann MacVicar reported that she will work with Mother Madelynn and other clergy on setting a date in the fall for the Children's Sabbath celebration. It is likely that the Vacation Bible School will again take place at St. Bede's the week of June 12.
Christian Education: Ray Besing has met with Martie Buse to talk about the potential for the committee, scheduling programs, etc.
Communications: There has been good feedback on the Vestry Blue Notes. Melissa will coordinate with Sue regarding minutes and blue notes. In the future, the minutes will be approved by email vote as soon as possible after the Vestry meetings. Parishioners will receive Blue Notes and be referred to the web-site for further details in the minutes. Vestry Kudos this month will go to all those who participated in the clean-up and to the Sunday School children, for the delicious hot-cross buns!
Outreach: Catherine said a meeting is scheduled for early May.
Parish Life: Judith is pleased that things are going well, especially coffee hour.
Spiritual Life: Martha reinforced the need for volunteers on Altar Guild, Flowers, etc.
Stewardship: Jim said tha the committee is inactive at the moment, but will soon be planning the fall stewardship campaign.
Re: Meeting dates in coordination with financial resports. Consensus was to move Vestry meetings to the 3rd Monday of the month at 6:30 pm. Except May- the fourth Monday, May 23 (May has 5 Mondays). June will be the 3rd Monday, June 20.

New Business:
Judith brought forth a suggestion that at each vestry meeting, a few minutes be set aside for "personal" updates - perhaps about upcoming travel, health concerns, good news! Consensus was to insert the sharing at the beginning of the meeting for those who wished to share.

Respectfully submitted,
Ann MacVicar (acting clerk)

NOTE: This copy of the Minutes has been manually transcribed from the original. The original can be seen in the Vestry files (see the clerk, or parish administrator).